Fate Special Parks and Recreation Advisory Board Meeting - November 15, 2022

The Fate Gazette — Ledger Entry

Parks and Recreation Advisory Board

Meeting Date: November 15, 2022
Location: Fate City Hall, 1900 CD Boren Parkway, Fate, Texas
Meeting Type: Regular Meeting

Call to Order and Roll Call

• Chairman Tiffany King called the meeting to order at 6:01 p.m.
• A quorum was confirmed.

Board Members Present:

• Tiffany King, Chairman
• Kimber Patterson, Vice-Chairman (arrived at 6:04 p.m.)
• Barry Brafman
• Virginia Harris
• Lyndsay Sine

Board Members Absent:

• Courtney Clanton
• Delieez Dennis

City of Fate Staff Present:

• Steve Gilbert, Director of Community Services and Building Safety
• Spencer Foster, Assistant City Manager
• Samantha Harris, Deputy City Secretary
• Ashley Martin, Project Coordinator

Citizen Comments

• No citizens were present wishing to speak.

Approval of Minutes

• Consideration of the minutes from the Parks and Recreation Advisory Board meeting held October 4, 2022.
• Motion to approve made by Board Member Brafman.
• Seconded by Board Member Harris.
• Vote:
  • Ayes: King, Brafman, Harris, Sine
  • Nays: None
• Motion carried unanimously.

Fate Station Park

• Spencer Foster, Assistant City Manager, provided a presentation regarding Fate Station Park.
• Topics included:
  • Acceptance of a grant for matching funds in September
  • Purchase order sent to Kraftsman in October
  • Estimated 17–20 weeks for playground equipment manufacturing and creation
  • Ongoing construction on surrounding properties

Joe Burger Park and Ribbon Cutting Ceremony

• Spencer Foster provided a presentation regarding Joe Burger Park and the ribbon cutting ceremony.
• Topics included:
  • Ribbon cutting held November 12, 2022, at 10:00 a.m.
  • Approximately 100 attendees, including members of the Burger family
  • Cookies sponsored by FRESH and Verdunity
  • Hot cocoa provided by KONA and paid for by the city
  • Frisbees and tennis balls provided by the city
• Park finalization items discussed:
  • Completion of remaining construction items prior to acceptance (courts, signs, trash cans, benches)
  • Final inspection for TPWD grant after acceptance
  • Submission of $150,000 grant reimbursement to TPWD following final inspection
• Board discussion included:
  • Available funds for development fees

Park Master Plan and Development Fees

• Steve Gilbert, Director of Community Services and Building Safety, provided a presentation.
• Topics included:
  • Parks Master Plan approval by City Council on October 17
  • Implementation of the plan in progress
  • Preliminary discussions with Parkhill regarding updates to park development fees

Christmas Tree Lighting

• Spencer Foster provided a presentation regarding the Christmas Tree Lighting event.
• Topics included:
  • Event scheduled for Friday, December 2, 2022, from 6:00 p.m. to 8:00 p.m.
  • 20 sponsors totaling $16,800
  • Seven school performances confirmed
  • Attendance by Santa, Mrs. Claus, a light show, activities, and In-N-Out confirmed
  • Volunteer portal open with over 30 volunteers registered
• Board discussion included:
  • Event parking arrangements
  • Activities planned
  • Bad weather protocol
  • Cookies for s’mores

YMCA Partnerships

• Spencer Foster provided a presentation regarding YMCA partnerships.
• Topics included:
  • Youth Sports Services draft agreement:
    • City to provide outdoor fields as possible
    • City to provide meeting space as possible
    • City to assist in program promotion
    • City to provide a quarterly management fee of $2,500 beginning January 2023
  • YMCA and PTAA collaboration:
    • Swim team consisting of approximately 50% PTAA students
    • Free community safety swim lessons each summer
• Board discussion included:
  • Presentation of the item to City Council on December 5
  • City responsibility for maintenance of the fields
  • Fee structure adjustments in the second year
  • Provision of goal posts and field items by the City
  • Reservation scheduling for fields
  • Initial focus on soccer with potential expansion to other sports
  • Cost breakdown not yet provided by YMCA
  • City outreach to YMCA regarding partnership
  • Desire for a finalized plan prior to decision-making
• Steve Gilbert stated staff would compile requested items and return the agenda item to the Board at a later date.

2023 Meeting Schedule

• Samantha Harris, Deputy City Secretary, presented the proposed 2023 meeting schedule.
• The Board agreed to the proposed special meeting dates for the 2023 calendar.

Adjournment

• Motion to adjourn made by Board Member Brafman.
• Seconded by Board Member Harris.
• Vote:
  • Ayes: King, Patterson, Brafman, Harris, Sine
  • Nays: None
• Motion carried unanimously.
• Meeting adjourned at 6:49 p.m.

Record Note
This Ledger entry records the publicly observable proceedings of the meeting listed above. It does not offer analysis or commentary.