Fate Parks and Recreation Advisory Board Meeting - October 4, 2022

The Fate Gazette — Ledger Entry

Meeting

Parks & Recreation Advisory Board
City of Fate, Texas

Date and Location

October 4, 2022
Fate City Hall, 1900 CD Boren Parkway, Fate, Texas

Call to Order and Roll Call

• The meeting was called to order at 6:04 p.m. by Chairman Tiffany King.
• A quorum was confirmed.

Board Members Present

• Tiffany King, Chairman
• Kimber Patterson, Vice-Chairman
• Courtney Clanton
• Virginia Harris
• Delleez Dennis
• Lyndsay Sine

Board Members Absent

• Barry Brafman

City Staff Present

• Steve Gilbert, Director of Community Services and Building Safety
• Spencer Foster, Assistant to City Manager
• Samantha Harris, Deputy City Secretary
• Ashley Martin, Project Coordinator

Citizen Comments

• No citizens were present wishing to speak.

Approval of Minutes (September 13, 2022)

• Motion to approve the minutes was made by Board Member Patterson.
• Seconded by Board Member Dennis.
• Vote:
  • Ayes: King, Patterson, Clanton, Harris, Dennis, Sine
  • Nays: None
• Motion carried unanimously.

Celebrate Fate

• Presentation given by Spencer Foster, Assistant to City Manager.
• Topics presented:
  • Attendance estimated between 5,000 and 7,000.
  • Positive feedback from sponsors, vendors, and participants regarding:
    • Load-in, setup, and organization
    • Variety of vendors and activities
    • Band
    • Fireworks
  • Areas identified for improvement:
    • Parking
    • Robert Smith Family Park
    • Additional food vendors
    • Separation of non-profit and for-profit vendors
• Board discussion topics included:
  • Separating non-profit vendors from for-profit vendors
  • Whether a survey had been conducted the prior year
  • Designating a picnic area for a future event

Fate Station Park

• Presentation given by Spencer Foster, Assistant to City Manager.
• Topics presented:
  • Playground purchase approved by City Council in August
  • Purchase order to Kraftsman for equipment signed
  • Grant accepted by City Council on September 19, 2022
  • Construction on surrounding properties in progress

Joe Burger Park and Ribbon Cutting Ceremony

• Presentation given by Steve Gilbert, Director of Community Services and Building Safety.
• Topics presented:
  • Tennis court fencing and surfacing in progress
  • Basketball court surfacing being finalized
  • Bathroom installed
  • Irrigation installed
  • Landscaping installed, including planting of a Clifford Haney memorial tree
  • Play structure completed, surfacing installed, and safety audit completed
  • Park completion targeted for the end of October
  • Ribbon cutting ceremony scheduled for November 12, 2022
• Board discussion topics included:
  • Memorial tree dedication area
  • Whether signage would be installed for the Clifford Haney memorial tree
  • Installation of a City of Fate dedication plaque
  • Light refreshments and music for the ceremony

Park Master Plan

• Presentation given by Steve Gilbert, Director of Community Services and Building Safety.
• Topics presented:
  • Draft Parks Master Plan sent to the Advisory Board on September 29, 2022
  • Request for board thoughts, comments, questions, and suggestions
  • Plan scheduled for presentation to City Council on October 17, 2022
• Board discussion topics included:
  • Displaying park maps and age groups on the city website
  • Including age recommendations with park images on the website
  • Future development locations and selection criteria
• Motion to recommend City Council approval of the Parks Master Plan as presented:
  • Moved by Chairman King
  • Seconded by Board Member Dennis
• Vote:
  • Ayes: King, Patterson, Clanton, Harris, Dennis, Sine
  • Nays: None
• Motion carried unanimously.

Christmas Tree Lighting

• Presentation given by Spencer Foster, Assistant to City Manager.
• Topics presented:
  • Event scheduled for Friday, December 2, 2022, from 6:00 p.m. to 8:00 p.m.
  • Planned activities:
    • Pictures with Santa
    • Cocoa and cookies
    • Choir performances
    • Train rides
    • Story time
    • Light show
    • Children’s activities
    • Yule Log
    • Free In-N-Out
  • Seven sponsors identified, totaling $5,000
• Board discussion topics included:
  • Selection of Santa
  • Possibility of a hayride
  • Budget allocation for the event

Adjournment

• Motion to adjourn made by Chairman King.
• Seconded by Board Member Patterson.
• Vote:
  • Ayes: King, Patterson, Clanton, Harris, Dennis, Sine
  • Nays: None
• Motion carried unanimously.
• Meeting adjourned at 6:54 p.m.

Record Note
This Ledger entry records the publicly observable proceedings of the meeting listed above. It does not offer analysis or commentary.